Zero down on a figure with your company and decision makers before proceeding. If you have found a venue don’t hesitate to negotiate or ask if there are any discounts if you sign a yearly contract for your events. Keep in mind the available facilities for any kind of emergency.
Ensure that you r attendees have comfortable seating arrangement and space to relax during breaks. You may even add some extras like a massage chair, pool tables, spa. Complimentary facilities like tea/coffee, printing/copying machine, branded stationary, free bottles water are just a few things to consider depending on your budget.
Ask the vendor to accommodate for special diets (like vegan) or allergies. Make sure to ensure there are no hidden costs for outside vendors.
These are a few things to be kept in mind. Brainstorming sessions during the initial phase of the planning process are important. Try to make sure your company’s values are aligned with the event. We wish your attendees have the best experience possible.